Ambassador Privacy Notice
This notice explains how MIAMARA LLC, doing business as Miamara, collects, uses and shares personal information about applicants and ambassadors in the Miamara Ambassador Program.
1. Who we are and who this notice covers
MIAMARA LLC, doing business as Miamara ("Miamara", "we", "us") runs the Miamara Ambassador Program (the "Program"). We are responsible for the personal information described in this notice.
This notice applies to people who apply to the Program and to ambassadors taking part in it. The Program is open only to legal residents of the United States who are 18 or older.
This notice supplements the Miamara Privacy Policy on miamara.com, which covers shopping and browsing on our website. If the two differ on Program information, this notice controls. Capitalized terms not defined here have the meaning given in the Ambassador Program Terms.
2. Information we collect
We collect only what we need to run the Program, pay you and keep the Program safe.
| Category | Examples | Where it comes from |
|---|---|---|
| Contact and identity | Name, email, phone number, mailing address, state of residence, confirmation that you are 18 or older | You |
| Account | Login email, account settings, login activity | You, Shopify customer accounts |
| Social and professional | Social media handles, website, follower and engagement counts, public posts | You, public social media profiles |
| Payout | PayPal email or details for another payout method you choose | You, payout providers |
| Tax | IRS Form W-9, including your Social Security Number or EIN, and business details if you join through a business | You |
| Program activity | Clicks on your links, Orders credited to you (order number, date, value, status), commissions, payouts, level, Ambassador Price purchases | Our affiliate platform, our store |
| Device and usage | IP address, browser, device type, pages viewed in the Dashboard, approximate location from your IP address | Your device, cookies and similar technology |
| Communications | Emails, messages and texts between you and us | You |
| Content | Posts, videos, photos and captions that feature or tag Miamara | Your public channels, you |
We never share with you the names, addresses or other personal details of customers who buy through your links. You see only order-level information such as order number, date, value and status.
Sensitive information. Your Social Security Number or EIN and your account login are sensitive personal information. We use them only for tax reporting, payouts and account security. We never use them to infer anything about you.
3. How we use your information
| Purpose | What it involves |
|---|---|
| Review applications | Checking eligibility, and reviewing your public profiles and content for brand fit |
| Run the Program | Creating your account and links, running the Dashboard, levels and gifting |
| Track sales and pay you | Crediting Orders to you, calculating commissions, sending payouts |
| Taxes and legal duties | Collecting Form W-9, filing information returns such as Form 1099, keeping records |
| Ambassador Price | Applying your 50% discount and checking it is used only for personal purchases |
| Content and advertising | Using your Content, name and likeness as allowed by Section 12 of the Ambassador Program Terms, including in paid ads |
| Disclosure compliance | Checking that promotional posts carry the required disclosures |
| Fraud prevention and security | Detecting self-referrals, fake traffic, resale and account misuse |
| Communications | Sending account, Program and payout messages, and marketing texts only if you opt in |
| Enforcing our terms | Investigating breaches and defending legal claims |
| Improving the Program | Understanding what content and products perform best, mostly using combined data |
We do not make decisions about you based solely on automated processing that have legal or similarly significant effects. A person reviews any decision to reject an application, hold a payout or end your participation.
4. Referral tracking and cookies
When someone clicks your Referral Link, a cookie or similar identifier is stored on their device. It lets us credit their Order to you if they buy within 30 days of the click. This tracking is needed for the Program to work. If the shopper blocks or deletes cookies, an Order may not be credited to you.
When you use the Dashboard, we also use cookies to keep you signed in and to keep the Dashboard secure.
When you browse or shop on miamara.com, the cookies and choices described in the Miamara Privacy Policy apply, just as for any other visitor.
5. Who we share it with
We do not sell your personal information, and we do not share it for cross-context behavioral advertising.
We share it only with:
-
Service providers that work for us under contracts limiting how they use your information, including:
GoAffPro, which runs our affiliate platform and Dashboard;
Shopify, which runs our store and customer accounts;
PayPal and any other payout provider you choose, to send your payouts;
email, hosting, analytics and customer support providers.
Advertising platforms such as Meta, TikTok, Google and Pinterest, when we run ads with your Content, or when you grant ad permissions such as partnership ads.
Professional advisors such as accountants, auditors and lawyers.
Authorities, when the law requires it, or to protect our rights, our customers or the public, including to prevent fraud.
A buyer or successor if Miamara is involved in a merger, acquisition or sale of assets. We will tell you if this happens.
Anyone else you ask us to share it with.
Payout providers such as PayPal also handle your information under their own privacy policies.
6. Your content and public profile information
We may review public posts and profile details on the accounts you give us, to assess your application, check disclosures and measure how the Program performs.
Under Section 12 of the Ambassador Program Terms, we may use your Content, name, handle, image, likeness and voice on our channels and in paid ads. Once published, Content can be seen by the public and copied by others outside our control. Section 12.10 of the Terms explains how to ask us to stop new uses after the paid advertising period ends.
7. How long we keep it
| Information | How long we keep it |
|---|---|
| Applications that are not approved | 12 months after the decision |
| Account, contact and social information | While you are an ambassador, plus 3 years |
| Program activity: clicks, credited Orders, commissions | While you are an ambassador, plus 3 years |
| Payout and tax records, including Form W-9 | 7 years after the last payout |
| Communications | 3 years after the last message |
| Records of Content we used and the permissions behind it | As long as we use the Content, plus 3 years |
We may keep information longer when the law requires it, or to resolve a dispute, enforce our terms or prevent fraud. When we no longer need information, we delete it or remove details that identify you.
8. Security
We protect your information with reasonable administrative, technical and physical safeguards. Dashboard access uses one-time email codes, access to tax and payout data is limited to the people who need it, and data is encrypted in transit. No system is completely secure, so keep your email account safe and tell us right away at hello@miamara.com if you suspect unauthorized access. If a security breach affects your information, we will notify you as required by law.
9. Your privacy rights
Depending on the state you live in, you may have the right to:
know what personal information we hold about you and get a copy;
correct inaccurate information;
delete your information;
receive your information in a portable format;
opt out of the sale of your information or its use for targeted advertising (we do neither with Program information);
limit our use of sensitive information (we use it only for tax, payouts and security);
not be treated differently for using these rights.
We extend these choices to all ambassadors, wherever they live in the US, as far as we reasonably can.
How to make a request. Email hello@miamara.com with the subject "Privacy Request". We will confirm receipt within 10 business days and respond within 45 days. If we need more time, we will tell you, and may take up to 45 more days.
Verification. We will check your identity by matching details we already have, such as your login email. We may ask for more information if the request involves sensitive data.
Authorized agents. Someone can make a request for you with your signed permission. We may still confirm the request directly with you.
Limits. Some rights have exceptions. For example, we must keep tax and payout records required by law, and deleting your information means you can no longer take part in the Program.
Appeals. If we decline your request, you can appeal by replying with "Appeal" in the subject line. We will answer within 60 days. If you are still not satisfied, you can contact your state attorney general.
10. Communications, age limit, changes and contact
Communications. We send account, Program and payout messages by email and in the Dashboard. If you give us your mobile number, we may text you about your account and the Program. Marketing texts are sent only if you opt in separately, and opting in is never required to take part. Reply STOP to any text to unsubscribe. Message and data rates may apply.
Age limit. The Program is only for people 18 or older. We do not knowingly collect information from anyone under 18. If we learn that we have, we will delete it.
Changes. We may update this notice. For material changes, we will email you and post a notice in the Dashboard before they take effect. The effective date at the top always shows the current version.
Contact. MIAMARA LLC, doing business as Miamara, hello@miamara.com.
